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Emergency Action Plan

Policy No: 010
Approval Date: August 18, 2003
Historical Notes: Revised October 8, 2004; September, 2006; September, 2007; September 2010; September 2011; June 2015 (draft revision)

Policy:

  1. The Library has an OSHA compliant Emergency Action Plan available in department work areas, at public service desks, and on the library's website: http://lib.nmsu.edu/aboutlib/policies/policy010.shtml
  2. The Plan is reviewed annually by Library Administration and shared with New Mexico State University's Environmental Health & Safety Department, Police Department, and Fire Protection Services for compliance purposes.
  3. Evacuation maps directing personnel and building users to emergency exits are posted in various locations in Branson and Zuhl libraries.
  4. All library personnel are trained annually in emergency procedures and safety information is communicated regularly through various channels.
  5. The Library Associate Dean is the Building Monitor and Emergency Action Coordinator and is responsible for
  6. assuring that the Emergency Action Plan is implemented for the safety of library staff and users.

General Guidelines:

  1. When police, fire, or medical personnel are needed due to an emergency situation, dial 911immediately to report the event.
  2. Building alarms are located throughout the facility and include horns, buzzers, and flashing lights. Alarms will be activated in the event that the entire building requires evacuation.
  3. After evacuating, never stay within close proximity of the building. If believed safe:
    • Zuhl staff are instructed to gather outside at the Milton statue
    • Branson staff are instructed to gather across the street, in front of the Astronomy building
    • Exception: If there is an Active Threat of Violence* and you are able to safely exit the building, seek refuge inside another campus facility.
  4. In all cases of emergency, inform others of the need to respond or evacuate, but do not delay in securing personal safety.
  5. EVACUATION:
    • Proceed immediately to the nearest, safe emergency exit and exit the building.
    • Do not use elevators. Use stairwell exits only.
    • Take only those personal items which are in hand.
    • When evacuating, direct others to the nearest, safe exits, but do not do not delay exiting. Trained emergency personnel will ensure evacuation of all floors.
    • When evacuating, ask anyone with a disability if they need assistance in evacuating. Personally assist them only if it does not significantly delay your exit. If unable to assist the individual, direct them to an officially designated places of refuge (the nearest, safe stairwell), and then notify emergency personnel of the situation and the individual's exact location.
    • June 2015 (draft revision) PPM 010 Emergency Action Plan
    • After exiting the building, library staff should check in with their supervisor, department head, and/or the Building Monitor. The Building Monitor is responsible for coordinating efforts to verify that all staff have evacuated from the building.
    • No one is permitted to re-enter an evacuated building until officially permitted to do so by emergency personnel.
  6. SMOKE OR FIRE If you smell smoke and/or detect fire and alarms have not sounded, pull the nearest fire alarm, dial 911 to report the fire, and evacuate the building. If you have been formally trained by NMSU Fire Protection Services to use a fire extinguisher and can do so safely, take reasonable steps to mitigate a small fire, but do not delay long before evacuating.
  7. BOMB THREAT: If you receive a bomb threat, pay close attention to what the caller is saying and gather as much information as possible according to the Bomb Threat Checklist: http://safety.nmsu.edu/emergency.htm. Look for a phone number on caller ID. After hanging up, notify others nearby and call 911. Look for any items that appear to be out of place and report them to the responding units. Avoid touching paper any more than is absolutely necessary. Follow instructions provided by the emergency dispatcher.
  8. ACTIVE THREAT OF VIOLENCE*: If you observe one or more individuals carrying a weapon or behaving violently, call 911 if time permits. If using or carrying a cell phone, turn off the ringer. Immediately locate the nearest exit and seek refuge away from the facility, (e.g., inside a nearby building). If unable to safely exit, quickly locate a place to hide, secure, and/or protect yourself using any means available. See http://safety.nmsu.edu/security/ActiveShooterGuide.pdf
  9. WEATHER EMERGENCIES: In inclement weather stay inside the building. If there is a tornado warning, go to an area on the lowest level of the building and stay away from windows.
  10. MEDICAL, THEFT, SUSPICIOUS PERSON and other emergency response procedures are addressed in the NMSU Quick-Flip Guide to Emergencies: http://safety.nmsu.edu/emergency.htm

PROCEDURES FOR REPORTING EMERGENCIES

Step 1: Immediate notification

Active threats (e.g., bomb threat, weapons) Dial 911 and indicate that you are on the NMSU campus and follow instructions.
Door alarm triggered Dial 646-1508 (during normal work week)
Call Building Monitor or dial 911 (all other times)
Elevator entrapment Dial 646-1508 (during normal work week)
Dial 911 (all other times)
Emergency facility repairs Dial 646-1508 (during normal work week)
Call Building Monitor or NMSU Facilities & Services Dispatch 646-7114 (all other times)
Fire Dial 911 and indicate that you are on the NMSU campus. Pull nearest fire alarm if easily accessible and evacuate the building.
Medical emergency Dial 911 and indicate that you are on the NMSU campus. Stay with person needing medical assistance until medical assistance arrives. If possible, send another person to meet and give directions to emergency personnel.
Police (Emergency) Dial 911
Police (Non-emergency) Dial NMSU Police Department Dispatch 646-3311
Sprinkler system triggered without fire alarm Dial 911

Step 2: After dealing with the immediate situation, inform the Building Monitor or Library Administration as soon as possible at 646-1508 regarding the report/incident and any actions that have been taken.