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Embargo of Dissertations or Master's Theses

Policy No: 040
Approval Date: April 2, 2009
Historical Notes:

Policy:

Under the conditions and procedures specified in the Embargo of Dissertations or Master's Theses policy in Chapter 6, Section 6.93 of the NMSU Policy Manual, NMSU Library will embargo dissertations or master's theses.

NMSU Policy Manual, Chapter 6, Section 6.93 Embargo of Dissertations or Master's Theses
[Proposition 16-08/09 Passed by Faculty Senate 04.02.09; Adopted by the President 04.07.09; Effective Date 07.01.09]

New Mexico State University permits the embargo of dissertations or master's theses under certain conditions as described in this policy.

Definition: An embargo of a thesis is defined as a delay in the release of the dissertation or master's thesis for a specified amount of time.

Unless a request for embargo is approved, dissertations or master's theses will be routinely processed by the Library. New Mexico State University permits the embargo of dissertations or master's theses under the following conditions:

  • To protect information of commercial value.
  • To protect a patent application.
  • To protect intellectual property rights associated with publication of content.
  • To honor a pre-existing contractual agreement.
  • To protect individual rights to privacy because of the thesis subject or when cultural respect is being infringed.

Procedure: To apply, the requestor must submit a Master's Thesis and Dissertation Embargo Request Form to the Graduate School Office with the Thesis-Dissertation Intake Form. The signed and completed Embargo Request Form must accompany the theses or dissertation upon submission to the Library.

Conditions:

  • The bibliographic information (author, title, abstract, metadata, etc.) of the copy held by the New Mexico State University Library will be publicly accessible in the library catalog.
  • The embargoed dissertation or master's thesis will automatically be made available upon the embargo expiration date.
  • An approved embargo period shall be twenty-four months and is renewable only under extraordinary circumstances with the written permission of the Executive Vice President and Provost.
  • At the end of the embargo period, the Library will destroy the Master's Thesis and Dissertation Embargo Request Form.

The completed Master's Thesis and Dissertation Embargo Request Form must be signed by

  • Student
  • Dissertation Advisor(s)
  • Department Head
  • Dean of College or Designee
  • Dean of Graduate School