Table of Contents
5. Standing Committees, Statistics
Representative and Task Forces
7. Nominations and Elections
Article 1. Name.
The name of this group shall be the New Mexico Consortium of Academic
Article 2. Objectives.
The New Mexico Consortium of Academic Libraries will provide a forum
for the discussion of common goals and on-going communication among
the academic libraries in New Mexico. Such communication should improve
sharing of resources, services, and information about developments
in individual libraries for the benefit of students and faculty in
New Mexico's higher education institutions, and should aid in the
search for solutions to common problems.
a. The Consortium will provide the means to present the unified positions
of academic libraries on key issues affecting them to governmental
committees, the public, and other appropriate bodies.
b. The Consortium will provide the means to jointly devise and carry
out programs such as: enhanced library cooperation for resource sharing,
collection development, and improved funding for library acquisitions
and services in all academic libraries.
c. This organization is organized exclusively for charitable and
educational purposes within the meaning of section 501 (c) (3) of
the Internal Revenue Code. "Notwithstanding any other provision
of these articles, the association shall not carry on any other activities
not permitted to be carried on (a) by an association exempt from federal
income tax under section 501 (c) (3) of the Internal Revenue Code
of 1986 (or the corresponding provision of any future United States
Internal Revenue law) or (b) by an association contributions to which
are deductible under section 170 (c) (2) of the Internal Revenue Code
of 1986 (or corresponding provision of any future United States Internal
Article 3. Membership.
a. The membership consists of all academic libraries in New Mexico,
the State Librarian or his/her designee, and a New Mexico Academic
and Research Libraries (NMARL) representative. All academic libraries
in New Mexico who have paid their membership dues shall be voting
members. Each institution will be represented by the library director
or dean, or his/her designated representative. The State Librarian
or his/her designee and the NMARL representative will serve in ex-officio,
non-voting capacities. In the event that the NMARL representative
is also a voting member of NMCAL, the member votes only in his/her
capacity as an NMCAL member.
b. Dues. The Executive Committee will recommend a dues structure
to the members for approval. Only dues-paying members may vote.
Article 4. Officers.
a. Officers. There will be four officers elected by all members:
President, President-Elect, and Secretary and Treasurer. The officers
will represent the membership equitably, i.e., one term the President
will be elected from among the four-year members and the President-Elect
will be from among the two-year members, and the next term the representation
will be reversed. The two-year President-Elect, Secretary-Treasurer,
and the representative of four-year members will be elected in even
years. The two-year representative and four-year President-Elect will
be elected in odd years.
b. Executive Committee. There will be a six-member Executive Committee.
This Committee shall consist of the four officers and one representative,
each elected by the four-year members and two-year members.
c. Term of Office. All officers will be elected in the spring for
a term of two years, with the following exception: The President-Elect
will serve one year as President-Elect and one year as President.
Therefore, a new President-Elect must be chosen every year. All officers
will be limited to two consecutive terms.
The President will:
1. Provide an agenda for each meeting.
2. Promote and sustain programs or decisions of the Consortium.
3. Chair the Executive Committee.
4. Serve as an ex-officio member of all standing committees and chair
the Nominating Committee.
The President-Elect will:
1. Serve in the absence of the President.
2. Serve as President when the term of the President expires.
The Secretary will:
1. Record and disseminate the minutes of each meeting.
2. Distribute, collect, and tabulate ballots via the most expedient
method and/or means available.
3. Send notices of meetings.
The Treasurer will:
1. Maintain all permanent records and financial statements of the
2. Disseminate annual invoices for membership dues.
3. Oversee Committee expense funds.
4. Maintain checking account for Consortium.
The Executive Committee will:
1. Be responsible for overall planning of the Consortium.
2. Act on behalf of the Consortium when appropriate.
3. Create adhoc committees
4. Recommend the creation or elimination of standing committees to
the full membership for approval.
5. Appoint standing committee members.
6. Solicit nominations for openings on the Executive Committee and
coordinate the election process.
Article 5. Standing
Committees, Statistics Representative and Task Forces.
a. Membership. Membership on standing committees may include NMCAL
members as well as librarians and library staff of member institutions.
Each standing committee chair must be a library director or dean of
an NMCAL member institution.
b. Terms. Members are appointed by the Executive Committee. For the
sake of continuity, terms for members of standing committees will
remain at the discretion of the individual members.
c. Reporting. The Chair of each committee is responsible for providing
regular written reports to the Executive Committee. Reports will be
given at NMCAL meetings by the Chair or a Chair-appointed designee.
d. Charge. The Executive Committee will develop a charge for each
e. The Standing Committees shall be: Legislative, Resource Sharing,
Professional Development, and Executive Committees..
f. There will be an Academic Library Statistics Representative to
gather and report on academic library statistical data in New Mexico.
g. Task Forces may be created for a limited term as needed for dealing
with issues pertaining to electronic resources, distance education,
etc. Terms of task forces will be for one year. Terms may be extended
year by year by the Executive Committee as needed.
h. The Chair of each Standing Committee is responsible for maintaining
information on the Consortium website.
Article 6. Meetings.
a. Frequency. The full membership will meet at least two times a
year. Special meetings may be called by the Executive Board.
b. Notice of Meetings. The Secretary will provide adequate notice
of meetings to the membership.
c. Quorum. A quorum will consist of representatives from 1/3 of the
Article 7. Nominations and
a. Committee. The Executive Committee will solicit nominations and
coordinate the election process for open positions on the Executive
Committee each spring.
b. Ballot. The Secretary will be responsible for distributing ballots
to the membership each spring. The ballot will include a space for
c. Elections. Elections will be held every spring. In the even-numbered
years there will be the following vacancies to be filled: the two-year
President-Elect, Secretary and Treasurer, and representatives of the
four-year members. In the odd-numbered years, the two-year representative
and the four-year President-Elect will be elected. Officers will begin
their terms immediately following the spring meeting in which they
were elected. Ballots shall be returned to the Secretary. The candidates
receiving the largest number of votes shall be declared elected.
d. Vacancies. The President may appoint interim officers or committee
members when a vacancy occurs.
Article 8. Voting.
a. Any questions or resolution coming before the Consortium for a
vote will be considered passed affirmatively if 2/3 of the two-year
members and 2/3 of the four-year members vote yes.
b. The Library Director or Dean will provide prior written notification
to the Secretary a designee to vote in his/her absence.
Article 9. Amendments.
An amendment to these Articles of Incorporation and Bylaws may be proposed by any
member of the Consortium. Notice must be given to the membership at
least 30 days in advance of a vote. It must be approved by 2/3 of
the two-year members and 2/3 of the four-year members.
Article 10. Enactment.
These Articles of Incorporation and Bylaws shall be submitted to the directors
and deans of each eligible institution. Libraries which approve the
Articles of Incorporation and Bylaws shall notify the Articles of Incorporation Committee. When ten
institutions have so informed the Committee, the New Mexico Consortium
of Academic Libraries will come into existence and the Committee will
convene the initial meeting.
Article 11. Dissolution.
"Upon the dissolution of the association, assets shall be distributed
for one or more exempt purposes within the meaning of section 501
(c) (3) of the Internal Revenue Code (or corresponding section of
any future tax code), or shall be distributed to the federal government,
or to a state or local government, for a public purpose. Any such
assets not so disposed of shall be disposed by the Court of Common
Pleas of the county in which the principal office of the association
is then located, exclusively for such purposes or to such organization
or organizations, as said Court shall determine, which are organized
and operated exclusively for such purposes."