I manage the $2.7 million materials budget of the Library for the acquisition
of books, journals,
electronic resources, and materials in other formats. I supervise staff responsible for
the processing of firm
orders, gifts, serials, government documents, binding and preservation, and electronic products. I also
coordinate the development of the library's collections in partnership with subject specialists and
selectors in the library and liaisons in the academic departments.
Darla Brizzee (email@example.com) 646-1527
Library Technician II -- Collection Management Support
I am routinely responsible for the database
updating of approximately 1,500 holdslips (titles that have been cataloged by Bibliographic Services) each
month; from this information, I then produce various spreadsheet statistical information and annually
generate individual departmental journal lists. Also, I assist in the updating of the library's complex
Conspectus spreadsheet program and then import this information into Word format for application to each
department's Library Resources report. This produces monographic and serials' addition tallies and
expense information (used for both budget preparation and accreditation purposes).
John Freyermuth (firstname.lastname@example.org) 646-6296
Library Specialist III -- Collection Analysis
I oversee the procedures for the library's approval
plan program. I work with librarian subject specialists to provide collection development reports and
budget data needed by academic department representatives or other appropriate individuals. I assist in
the monthly updating of the library's New Books List on the web. I am directly responsible for collection
development in the areas of replacement of damaged or missing books, filling gaps and needs in the
undergraduate collection, and maintaining general library purchases for prize-winning books and other
noteworthy books of current special interest.
Grace Gonzales-Small (email@example.com) 646-2860
Head of Serials Processing Unit
Coordinate & train the processing of all subscriptions, standing orders (all formats -- newspaper, paper, electronic res., CD-Rom, microform, discs/diskettes) which involves about 7000 titles with an estimated cost of $1,769,800.
Activities include: ordering (assigning
vendor and publishers) and initiating
purchase orders), paying (verifying invoices and authorizing payments),
receiving (solving problems during check-in), claiming (solving non-receipt of
problem titles), handling license agreements for electronic resources (by working
closely with vendors/publishers for set up), linking electronic journals to the
library's webpage, and maintaining current information on Voyager
(library catalog) database.
Also, assist with the annual departmental serials review (provide current
subscription prices and interpret payment history to departmental faculty and
selector/liaisons) to target journals for cancellations. Assist and participate
in on-site vendor visits. Coordinates work between departments.
Leilani Horton (firstname.lastname@example.org) 646-6297
Library Technician II -- Gifts & Exchanges / Mending
I am responsible for receiving and processing gifts (this includes acknowledgement letters, searching our online catalog, obtaining subject selector acceptance or rejection, and then downloading accepted gifts into the Innopac database). Also I send exchange lists (currently over 200 contacts) of rejected and/or withdrawn items and I fill the received requests for specific items. Things too damaged for exchange or not taken from exchange list are shredded or go to PPD for auction. I maintain statistics both on items donated to the NMSU library and on items sent for exchange. Also, I supervise one student who assists me with the gifts/exchange process.
am also responsible for receiving and repairing damaged items from the library collection. Mending duties
include deciding type of repair or rebind, if replacement is needed, or if phase box is needed (after
obtaining subject selector decision). I order missing pages for vandalized books through ILL. I maintain
statistics on all these actions. I supervise a second student to help with the actual mending.
Jenny Lockwood (email@example.com) 646-3104
Library Technician II -- Serials/Electronic Resources Processing
My job is to check in journals, adds, class seps,
and analytics, for the letters P through Z. I check them in by volume or issue
the "library has" field for the adds and class seps. Every Thursday & Friday, I
about four hours). I print the claim forms, separate them individually, stuff
mail them to the publishers, vendors or the Faxon agency. I maintain the
transaction dates, and add more check-in boxes. I send all subscription renewal
update the claim responses and claim reports for Faxon, Harrassawitz, ABC, etc.
Ceci Mendoza (firstname.lastname@example.org) 646-4216
Library Specialist I -- Bindery
I prepare books, dead titles, cancellations, title changes,
portfolios, phase boxes, theses, and dissertations for binding. I prepare dissertations for filming at
University Microfilms, Inc. (UMI). I maintain records of items going to both Roswell and New Mexico
Bookbinders. Also, I assist as back-up person for mending projects. I supervise two student employees.
Barbara Peale (email@example.com) 646-7677
Library Specialist I -- Serials/Electronic Resources Processing Unit
I'm responsible for making sure that all print subscriptions A through D are received. I share the responsibility for other receiving functions, including check-in. The major responsibilities of this position are the approval of invoices for payment of Academic Book Center and Springer-Verlag, check-in of all standing orders from ABC and Springer, invoice approval of UNIPUBS and United Nations. Also, the handling of subscription problems with vendors, downloading of all Class Seps and Analytic monographic standing orders and subscriptions and FAO, IEEE and United Nations publications and standing orders and subscriptions, and check-in of all microfiche and microfilm.
This position is responsible for the check-in of journal sections A through D and also
provides backup for other serials receiving functions (such as problem solving, claiming, "other format"
check-in, opening and distribution of first-class mail, and other subscription account invoice approvals).
This position is also responsible for creating and documenting a serials procedures manual.
Stuart Peale (firstname.lastname@example.org) 646-1746
Library Specialist I -- Monographic Searching & Ordering
I process monograph firm orders. As order requests are submitted to me, I ensure that (1) we don't already have the requested item; (2) it's not already on order; and (3) it won't be coming on the Library's ABC approval plan. Once the request "passes the test," I select a source to purchase it from (various sources offer various discounts -- the object is to save the Library money). Once materials are received and paid for, I prepare them for cataloging.
addition, I monitor the free balances of all base-budget firm order funds to ensure they don't get
over-encumbered. Also, I ensure that there is always enough record space on the INNOPAC database system
so the rest of us can do our jobs.
Rose Sand (email@example.com) 646-1593
Library Technician II -- Bindery
I process items sent to and received from each bindery (Roswell and New Mexico Bookbinders).