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New Mexico State University

Reserves Guidelines & Conditions

The NMSU Library Reserves Policy governs the procedures and guidelines of our reserves operation.

Reserve Materials

Acceptable for Reserves

  • Library owned materials
    • Library staff will retrieve materials from stacks
    • Recalls will be placed for checked-out items
  • Instructor owned materials
    • Personal copies should be submitted to Zuhl Library Circulation Desk
    • The Library is not responsible for damage or loss of personal copies
    • A barcode will be placed on personal copies unless otherwise instructed
  • Articles and book chapters
    • Full citations are required with the submission of all materials
    • A copyright notice will be attached to all electronic documents
    • Subsequent use of articles must be copyright compliant
  • Homework, solutions, and exams

Not Acceptable for Reserves

  • Consumables (worksbooks, etc.)
  • Interlibrary Loans
  • Reference and Special Collections titles

Loan Periods & Fines

  • Library Use Only : 1, 2, or 4 hours
  • May Leave library: 2 hours, 1 day, 3 days, or 7 days
  • Videos: must be at least 4 hours
  • Reserve fines will accrue at $1.00 per item per hour until item is returned

Removing Reserve Materials

  • Reserves will be removed at the end each semester unless staff has been notified of continuous need
  • Instructor owned materials not picked up at the end of the semester will be returned to instructor’s departmental address
  • When removing personal copies, please:
    • Send an email to Reserves or fill out a form in person at Zuhl Library Circulation Desk, indicate the following:
    • Personal material(s) be returned via campus mail or picked-up in person
    • Material (s) should be discarded or deleted from the web

“Fair use” guidelines will be applied to all items placed on reserve in electronic OR print format. All materials will be reviewed for copyright compliance.

Reserve lists will be processed on a first-come, first-served basis. To avoid delays, please submit course reserve materials two weeks prior to the start of the semester.

If you agree to the guidelines:

Print out the guidelines and the completed reserves request form as a receipt.