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New Mexico State University

Library Fees and Charges

Policy No: 015
Approval Date: April 6, 2011
Related Policies: Circulation (Policy #007), Reserves (Policy #011) , Information Delivery Services (Policy #033)
Historical Notes: Replaces Archives and Special Collections Department-Fees for Publication Policy and Archives and Special Collections: Photocopying, Photograph Duplication and Digital Imaging Services Policy


Policy:

The Library applies fees and charges for a number of services in an effort to recover direct costs and reasonable indirect costs. Library Fees & Charges

  • Library fees and charges are subject to change.
  • Fees and charges may vary based on commercial or non-commercial nature of use.
  • The Library reserves the right to decline a reproduction order if the original is deemed fragile, processes may damage or alter the item, or certain copyright or donor restrictions apply.
  • Images from Archives and Special Collections publications intended for commercial use require a signed Permission to Use form that must be submitted and approved by the Department Head prior to use or exhibition.
    --Access fees are in addition to photographic duplication charges.
    --All publication fees are for one-time, non-exclusive use per image.

Scope: Library fees and charges generally apply, but are not limited to:

  • Reproductions, including prints, photocopies, scans, media, and digital images
  • Lost, damaged, or overdue items
  • Supply purchases
  • Special processing, such as oversized documents, shipping/handling, binding, and rush orders
  • Specialized services

Payment, Adjustments, and Refunds:

  • Payment is typically accepted in the form of cash, check, money order, or University index number. A $20.00 fee will be charged for a returned check.
  • Failure to pay fees or charges will result in the cancellation of a request/order, blocked account(s), and/or restricted library privileges.
  • Library printers and copy machines require Library copy card or cash. Use of funds loaded onto student ID cards is only available on ICT printers.
  • Adjustments or refunds relating to Library fees and charges are made at the Library's discretion.

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