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CITATIONS:

The Newsletter of the New Mexico State University Library

Vol. 12, No. 2
April 1997

A University-wide Approach to Scholarly Information at NMSU

By Charles Townley, Dean 

ctownley@lib.nmsu.edu
I would like to propose a University-wide approach to assure the continued production of useful scholarly information, to increase access to scholarly information, and to control costs at New Mexico State University. This proposal is built around cooperation among the faculty, administration, and the library. It is based on recent recommendations of a joint panel of the American Council of Learned Societies and the Association of Research Libraries. It is built on three primary principles: First, faculty produce scholarly information and can consensually control the scholarly process: NMSU faculty will develop qualitative criteria, including peer evaluation and citation analysis, to replace quantitative measures of scholarship. Faculty will agree to use these qualitative measures to evaluate colleagues. Faculty will discourage colleagues from submitting research to expensive journals or serving on their editorial boards. Faculty will work with their professional organizations to encourage the production and distribution of scholarly information on a cost recovery basis. Departmental funds will not be used to purchase expensive information resources. Second, the university administration, along with other universities, can reestablish control of the market by encouraging the return of some scholarly publishing to the University. The administration will support editorial costs of five or six academic journals in areas of strategic university interest. The administration will support the Library in developing full-text bibliographic systems in two or more areas of strategic interest. The administration will encourage the use of creative technologies to expedite and reduce costs in publication. Third, the University Library will adopt a utility approach to scholarly information; providing access to all scholarly information; buying and holding those information resources that are frequently used; and obtaining other resources as they are needed. The library will acquire and organize scholarly information in electronic, visual, and printed formats, both inside and outside the library. The library will develop and use performance measures for the evaluation of library collections, resources, and services. The library will focus the development of research collections in five or six areas of high strategic interest to the university. The library will work to eliminate expensive per unit purchases and coordinate cost- saving efforts, joint contracts, and reciprocal access to research collections with other academic libraries. The library will work to provide real time access to all scholarly information regardless of its location or ownership status. By implementing these principles, I believe NMSU will be in a stronger position to encourage scholarship, to improve our reputation as a research university, and to improve our cost effectiveness.

Focus On: Special Collections, Historical Collections, University Archives

This issue of Citations features articles about three important library collections housed in Branson Hall. These collections contain materials unfamiliar to the average library user but that contain fascinating looks into the past and unique aspects of New Mexico and the Southwest. Whether used for historical research or simply to glimpse some of the literary treasures of our area, a wealth of information awaits those who take time to visit the Special Collections, Rio Grande Historical Collections, and NMSU Archives. See pages 4-9 for related stories.

Journal Cancellation Update

by Donnie Curtis, Acting Head, Collection Management dcurtis@lib.nmsu.edu All academic departments were asked to send the library a list of the journals in their field that could be cancelled. The target reduction was different for each department, depending on how much the cost of their journals had increased since 1993. The average reduction was 30%. Faculty discussion of this issue has resulted in the introduction of a Faculty Senate Memorial recommending the implementation of short-term measures to mitigate the loss. If the library receives partial funding for the retention of journals, we plan to proceed in the following way: 1) identify those journals on the suggested list which should not be canceled, due to high use or other factors 2) identify those journals on the list which should be canceled, due to the rate at which their price has increased and the availability of other means of obtaining articles (through electronic databases or a document delivery service) 3) ask the departments to prioritize the remaining journals that have been suggested for cancellation. Each journal is coded to one department. If another department does not want that journal to be canceled, it would be able to "claim" it for retention as it prioritizes its list. Departments would also have the opportunity to suggest new subscriptions.

Academic Press IDEAL full text journals

by Donnie Curtis, Acting Head, Collection Management dcurtis@lib.nmsu.edu One of our new electronic products is a collection of 100 scholarly journals published by Academic Press. With any standard web browser and Adobe Acrobat (can be downloaded free from the web), faculty, staff and students at NMSU can browse, read, download and print articles using any computer at any location, without restriction. The articles are available as image files complete with graphics. Journals from many disciplines are represented in the database. Also available are the tables of contents and abstracts from 78 other Academic Press journals. The full-text journals are those to which the NMSU Library, Los Alamos National Laboratories and Sandia National Laboratories libraries subscribe. The product, known as Project IDEAL, was made available to the participating libraries as members of the Library Services Alliance of New Mexico, a consortium of science/technology libraries. The library has signed a three-year license agreement with Academic Press. It will be an opportunity to experiment with using journals in electronic format. The pricing is creative: the library pays the electronic rate (10% less than the price for the print version), with free access to the journals to which the other libraries subscribe. The print subscription is available at about 25% of the regular price. This may discourage cancellation of the print. Journals coded to 18 different departments are included. The Project IDEAL URL is http://www.idealibrary.com. Click on "automatic login." It is also accessible through the library's home page: http://lib.nmsu.edu. Click on "Cafe OLE Web", then "Electronic Journals".

North American Library Conference Held in Juarez

by Gwen Gregory, Head, Post-Cataloging ggregory@lib.nmsu.edu Ciudad Juarez, Chihuahua, just across the border from El Paso, was the setting for the seventh Foro, the Transborder Library Forum or Foro Transfronterizo de Bibliotecas, on February 20 - 22, 1997. This year's FORO was hosted by the Universidad Autonoma de Ciudad Juarez (UACJ). The NMSU Library was a co-sponsor, along with the UTEP Library. The FORO included educational programs, formal paper presentations, tours of local libraries, and vendor exhibits. Barbara Ford, president-elect of the American Library Association and a former Peace Corps volunteer in Panama and Nicaragua, gave a keynote speech emphasizing internationalism and cooperation between libraries. Other featured speakers were Special Libraries Association president Sylvia Piggott and Elsa Ramirez Leyva, president of AMBAC, the Mexican Library Association. Many librarians from NMSU attended FORO VII. Ed Erazo and Gwen Gregory served on the planning committee. Molly Molloy and Ed Erazo presented separate preconference sessions about Internet Information Sources. Marlo Brown and Gwen Gregory presented a preconference session on the basics of Web page design. Valerie Horton participated in a panel discussion about authority control as an international issue, and Karen Stabler led a panel on US/Mexico library staff exchanges. Charles Townley introduced several keynote speakers. Ed Erazo and Charles Townley also organized a tour of Mesilla and Las Cruces, including the NMSU Library, for conference attendees. Other NMSU Library staff at the FORO included Austin Hoover, Leilani Horton, and Sylvia Ortiz. The conference emphasized subject-oriented sessions with short presentations and group discussion. Topics included school libraries, public libraries, user education, authority control, and local archives. All sessions had simultaneous translation provided for non- bilingual participants. Bob Seal of Texas Christian University and Daniel Mattes of the Universidad de Anahuac presented a proposal for increased participation in the Mexico- US interlibrary loan project. Libraries will send article requests through Internet email and use fax or the ARL's Ariel system for delivery. Karen Stabler of NMSU and Amelia Chavez of CICESE offered thoughts and suggestions on international staff exchanges. A web page with US/Mexico staff exchange information will be created. Another idea is to enable librarians to meet and communicate with each other using email. During a meeting of public librarians, Mary Kay Hooker, director of the El Paso Public Library, suggested creation of a journal for public libraries on the border. Lastly, the vendor exhibits presented Mexican products which are not commonly found in the US, including many CD-ROMs. The NMSU Library has supported and participated in the FORO since its beginning in 1989. Next year, Foro will be at UC Riverside.

Special Collections: Branson Hall, Second Floor East

by Cheryl Wilson, Head, Special Collections chwilson@lib.nmsu.edu Special Collections in the University Library operates a program to collect, preserve, and make available for research, published materials related to the history and culture of New Mexico and the Southwest. Other acquired collections contain materials of value because of their contribution to literature, the arts, or the sciences. During the past one hundred years the library's special materials have been housed on a rare book shelf in the librarian's office, in the rare book room and in Special Collections. Collecting New Mexico materials for the library began in 1895 when the Board of Regents asked for donations relating to the early history of the Territory. Some New Mexico titles were kept on the rare book shelf in the librarian's office. They included El Gringo; or, New Mexico and Her People by W.W.H. Davis, Journal of a Military Reconnaissance from Santa Fe, New Mexico, to the Navajo Country by James H. Simpson and The Story of the Outlaw by Emerson Hough. In 1928 the Class of 1920 gave $250 for an endowment from which the accrued interest would be used to purchase books dealing with New Mexico. One of the items purchased was the Report of Lieut. J.W. Abert, of His Examination of New Mexico in the Years 1846-'47. While New Mexico was the primary focus for collecting special materials, notable gifts now housed in Special Collections were given to the library. The Class of 1920 gave a bound volume of the "Stars and Stripes," the official newspaper of the American Expeditionary Forces. W.A. Archer, a member of the class, mailed the issues to the library while he was stationed in France and the Class of 1920, of which he was a member, paid to have the issues bound into one volume. The NMSU Library may have the only existing original copies of the AEF "Stars and Stripes." In 1941 a complete set of the first editions of Eugene Manlove Rhodes' works were acquired for the library. Eugene Manlove Rhodes, novelist, essayist and poet, is one of New Mexico's most beloved writers. Gene Rhodes' fiction was serialized in the Saturday Evening Post; adapted for motion pictures, television and the stage; and published in hardcover, paperback, and Armed Services Editions. The collection includes almost all published items by or about Rhodes. In 1954 Louis A. Freudenthal gave the library approximately 175 volumes pertaining to 18th and 19th century Russia. The books were part of the private library of Eleazer S. Mashbir, who was Mr. Freudenthal's uncle. Several books in the Mashbir Collection were published during the eighteenth century, including The History of the Life of Peter I, Emperor of Russia by John Mottley. During 1974 the NMSU Library purchased a large portion of the book stock of the Gotham Book Mart in New York. Frances Stelloff founded the Gotham Book Mart in New York in 1920 and the collection reflects her interests poetry, literature, the theater and fine arts. Several thousand volumes, including all of Miss Stelloff's personal copies, were placed in Special Collections. Many of the titles are first editions signed by such authors as W.H. Auden, William Burroughs, e.e. cummings, Ernest Hemingway, Henry Miller, Diane Wakoski, and Tennessee Williams. The largest single collection received as part of the Gotham purchase was the Gorey Collection. Edward Gorey, writer and illustrator, since 1950 has produced small volumes of drawings, illustrated book jackets, designed titles for television series, and displayed his puckish humor throughout his literary endeavors. More than 370 works by Edward Gorey are in Special Collections. His most recognizable work is the graphic art in the title sequence for the PBS Mystery series. Prior to July 1977 when the Special Collections unit was established in the NMSU Library, the collecting focus for the rare book collection was New Mexico. However, when the new unit was established, the collecting focus was broadened to include not only New Mexico but also the Southwest and specific subject areas supporting University programs. The Astronomy Collection falls into the latter category. The earliest printed books in the library are a part of this collection of classic works in the field of astronomy. Most of the 75 titles were printed prior to 1850 including several works printed during the sixteenth century. Works by Galileo, Kepler, LaPlace, Watts, and Gelpke are represented in the collection. The New Mexico Collection includes books about New Mexicans (Anglos, Native Americans and Hispanics), books published in New Mexico, and books written about New Mexico. It includes the library's collection of Territorial documents. The collection includes first editions by Mary Austin, Witter Bynner, Willa Cather, Oliver LaFarge, Tony Hillerman, Richard Martin Stern, William Eastlake, Walter Satterthwait, and John Nichols. Works about New Mexico artists including Maynard Dixon, Peter Hurd, Georgia O'Keeffe, Pablita Velarde, and Allan Houser are also collected. The collection includes books on farming and ranching, science and technology, and history and culture of New Mexico. In 1988 a former library staff member gave a generous donation to Special Collections which was used to purchase 184 books, all New Mexico fiction. The criteria for inclusion in the collection is that the novel's setting is either entirely or partly in New Mexico. Some of the titles purchased were Bronco Apache: a Novel by Paul Wellman, The Golden Quicksand; a Novel of Santa Fe by Anna Burr, Shadow Man by James Kunetka; and Death in the Snow by Richard Martin Stern. Genres represented include mysteries, science fiction, westerns, and romance. Books in the Southwest Collection reflect the history of the region as it encompasses New Mexico. Of particular interest are the books relating to the Indians of the Southwest, mapping and exploration, frontier and pioneer life, flora and fauna, the cattle industry, and overland trails. Classic works in Southwestern and border history are represented in the collection. More than 1,100 children's books with Southwest themes were purchased from a New Mexico bookstore in 1992 to form the Southwestern Children's Book Collection. It is a research collection of tales, stories, poems and songs written for children. The collection is a treasure of artwork. Most of the books are illustrated, many by well-known artists including Gerald Cassidy, Lorence Bjorklund, Beatien Yazz, Harrison Begay, Conrad Buff, Fred Kabotie, and Paul Goble. The Western Women Collection identifies more than 400 titles, both fiction and non- fiction, which focus on the lives, accomplishments, and experiences of women whose contributions continue to influence the history and development of the West. Of particular interest are the personal stories of women told through their diaries, letters and reminiscences. The most recent collections purchased are works by New Mexico poets Peggy Pond Church, Alice Corbin Henderson and Leslie Marmon Silko. As new collections are processed, a note is added to the bibliographic record in Ole (the library's online catalog) that identifies the collection name, e.g. Peggy Pond Church Collection. As time permits, notes will be added for all the named collections. Special Collections is located on the 2d floor east in Branson Hall. The research room is open 9:00 a.m. until 12 noon and 1:00 p.m. until 5:00 p.m. Monday through Friday, and Thursday evenings 6:00 until 8:00 p.m. For more information about Special Collections call 646-3238 or 646-6122 or email chwilson@lib.nmsu.edu.

The University Archives

Ever wonder what happens to the old records from NMSU? The University Archives is the repository for the past records of the official activities of NMSU's programs and administration. These records are the property of the university, and their disposition is controlled by the Board of Regents. Those documents having continuing administrative, legal, fiscal or historical significance may be transferred to the Archives, provided they have become inactive and have little or no current administrative value. Records which are accepted for deposit in the archives usually are those which document the organization, function, policies, procedures, operations and essential transactions and outcomes of administrative units. Information contained in official publications such as annual reports, policy statements; minutes of various boards, councils, committees, and similar groups; student records; architectural drawings; general files of significant operations; photographs; and documentary materials related to celebrations and special events usually have continuing value. Access to materials which have not been printed, distributed, or released is controlled by the creating office. Questions regarding the disposition of records and archival operations should be directed to the Archives unit, 646-4727.

Art Historian Robert White to Speak at RGHC Spring Meeting

Dr. Robert White will be the featured speaker at the Rio Grande Historical Collections Spring Meeting. He has done extensive research on New Mexico artists of the nineteenth century and the Taos Society of Artists. In addition to numerous articles on New Mexico art and history he recently co-authored Bert Geer Phillips and the Taos Art Colony and was the editor of The Taos Society of Artists. The meeting is scheduled for Monday, May 12 at the Las Cruces Hilton Hotel. Members and guests will gather for coffee and conversation at 9:30 a.m., followed by the meeting at 10:00. The luncheon will begin at 12 noon. Dr. White will give his slide presentation at 1:00. His topic is "New Mexico Artists of the Territorial Period." For more information or to make reservations, please call 646-4727.

Stockman Preservation Lab Opens in Archives

by Patricia McCann, Archives pmccann@lib.nmsu.edu Construction of the preservation lab funded by the family foundation of Hervey and Sarah Stockman of Albuquerque and their son, Hervey Stockman, Jr. was recently completed. It will permit the NMSU Library to undertake preservation treatment of its historically significant manuscripts and archival holdings. The 346 square foot lab is located in the Archives on the fourth floor of Branson Hall. It contains a large treatment sink; a clean-up sink; shelves, cabinets, and drawers for storage of preservation materials and small tools; special ceiling-hung electrical units with cords that conveniently reach any work area; a central work island; and lots of counter space. There are several interesting pieces of equipment for the preservation of documentary archives materials and for exhibit preparation including a Wei T'o deacidification spray booth, a heat welder for encapsulating materials in Mylar, a mat cutter, a dry mount press, and a large paper cutter. Equipment for the lab was purchased with a 1994 appropriation from the New Mexico Legislature. The Archives contains approximately 12,000 cubic feet of materials and a significant percentage requires some sort of preservation treatment. Many items only need to be rehoused in acid free enclosures. Other treatments performed in the new lab will range from neutralizing the acid in the deteriorating paper of unique and valuable documents to flattening brittle, tightly rolled photographs. Preservation services also will be available to other units of the library. If you would like to see the Stockman Preservation Lab, please call the Archives staff at 646-4727 to arrange a tour.

The Rio Grande Historical Collections: An Overview

by Austin Hoover, Director, Rio Grande Historical Collections ahoover@lib.nmsu.edu Some of the library's most interesting materials are located in the Rio Grande Historical Collections (RGHC), the program that houses the library's manuscripts and other unpublished materials. Its mission is to acquire collections of personal papers, records of organizations, photographic images, and oral history interviews that document the multi- ethnic cultural heritage of New Mexico and the Southwest and to make them available for research. In collecting, the primary emphasis is on locating and acquiring research materials on topics of special interest to a land grant university. Some of these subjects include: early settlement ranching, irrigated and dry-land farming, and other pursuits related to the production of food and fiber management and use of natural resources including water, minerals, energy sources, timber , range land, and wildlife science and technology, business, commerce and industry politics and government literature and cultural affairs military affairs education and social issues and conditions The geographic scope of the RGHC collections includes all of New Mexico. Materials from other geographic areas may be accepted provided they relate to New Mexico or support the research needs of faculty and students of NMSU. The RGHC contain about 6,000 linear feet of materials in a variety of media and formats, including letters, literary manuscripts and speech and article files, personal memoirs and oral histories, minutes and operating files of organizations, financial and legal records, and maps and blueprints. About half a million photographic images on film, paper, and video tape and thirty-six linear feet of nineteenth and early twentieth century trade catalogs, one of the finest collections in the country, also are housed in the Collections. The RGHC is a closed stack operation and materials held there do not circulate, since almost all of the materials housed in the Collections are unique. Students, faculty, the public, and visiting scholars may examine materials in the Research Room from 8:30 to noon and 1:00 to 4:30, Monday through Friday. Researchers may use both hard copy and computer finding aids as well as the knowledge of the staff to locate materials relevant to their needs. Duplicating services also are available. Those who have or know of documentary materials which should be included in the Collections may contact the Rio Grande Historical Collections, New Mexico State University Library, Box 30006, Las Cruces, NM 88003; telephone (505) 646-4727; fax (505) 646-7477; e-mail: archives@lib.nmsu.edu.

Remembering a Gentle Scholar: Witter Bynner Holdings of the RGHC

by Marah deMeule, Archives marahde@lib.nmsu.edu Creative writing is often a solitary art; usually only closest friends and editors glimpse the process by which a poet, novelist or playwright develops and polishes his works. The public is offered an apparently seamless and organic text -- proofed, typeset words on smooth pages. Manuscripts of Santa Fe poet Witter Bynner startle the reader with the realization that a single word can alter or undo an entire text. The poem, inviolable on the printed page, is actually fragile and transitory. Tracing the evolution of a Bynner text, the reader joins his struggle to replace, rework, and re-align the words, spacing, and punctuation of a verse. A loyal Harvard man, Bynner donated numerous manuscripts and photographs to the Houghton Library during the 1950s-60s. His correspondence, with figures such as Carl Sandburg, Franklin and Eleanor Roosevelt, William Butler Yeats, Henry James and A. E. Houseman, was also deposited at the Houghton. Only a minority of Bynner's papers seem to have remained in New Mexico, his home of forty-six years. What does remain is surprisingly rich. The core of the Rio Grande Historical Collection's Bynner holdings consists of materials which passed into the possession of Dorothy Chauvenet, Bynner's literary secretary for twenty-two years. Including various stages of manuscript drafts, correspondence, over 1,000 photographic images, and several pencil drawings, these materials illuminate far more than Bynner's creative process. They document the business of being a writer, the financial, legal and professional considerations an author confronts in publishing his work. The materials also are largely personal, including candid snapshots of a vacationing Bynner donning sombrero and serape, and casual notes referring to friends. Among the files Chauvenet maintained for Bynner were his permissions, royalties, and contracts. The range of applications to reprint Bynner's work give a sense of the audience he attracted: institutions including The National Academy of Sciences and Harvard's Graduate School of Business, numerous scholars, and fellow authors like Upton Sinclair. Several permission letters, such as one to Caroline Thomas Harnsberger, include personal vignettes. While much of Bynner's most important correspondence is at Harvard, it exists in duplicate form at the RGHC. Bynner's secretary transcribed his personal correspondence. Typewritten versions of letters sent and received were routinely saved in black, imitation-leather binders. Eleven of these binders, encompassing the first half of the century, are now housed at the RGHC. While the transcripts lack the artifactual value of the original letters, they offer one advantage to researchers -- the typescript is far more legible than Bynner's angular, small, heavy hand. Among the original correspondence at the RGHC are letters from other poets. Most contain references to recent works and publications. Some are charming. In 1965 Louis Ginsberg inquires of Bynner, "What think you of my son, Allen Ginsberg's poetry." He closes by noting that "(There is a bent for it in my family: if we keep up the bent, we'll be broke, for poets are born, not paid.)" The most exciting portion of the Bynner holdings may be the photographic images. Because of their sheer number and wide date span, they document nearly all stages of Bynner's life. In a 1917 image the poet is seen on his first trip to China, a country whose culture and poetry were vital to Bynner. The bulk of the images reflect Bynner's years in the Southwest, many capturing the poet in happy moments with friends. Several portraits were taken in Bynner's Santa Fe writing studio. His collection of Chinese and Southwestern crafts and objects d'art are visible in the background, as are a range of books in Chinese, French and English. Approximately one linear foot of Bynner material is currently available to researchers at the RGHC. In the coming year, the RGHC will process an additional three and one-half feet. Much of the collection will require preservation treatment; many of the papers are fragile, require housing in supportive enclosures, and may need deacidification and encapsulation. The photographic images consist primarily of negatives, some on an unstable film base unsuitable for research access and detrimental to long-term survival. Bynner's influence is still felt in New Mexico, and encompasses genres other than poetry. The Witter Bynner Foundation is a sponsor of the Border Book Festival, a three- day event attracting prominent authors and large audiences to Las Cruces. In honor of, and in conjunction with the festival, the RGHC plans to exhibit highlights and treasures of the Bynner collection in March, 1998.

NMSU Library Use and Satisfaction Growing

Charles T. Townley, Dean, University Library ctownley@lib.nmsu.edu Students and faculty at New Mexico State University are using more library services and reporting higher satisfaction with the University Library, according to a survey conducted by the Center for Business Research and Services. More than 84 percent of the NMSU community used library books and periodicals the last time they had a paper or project, making the library the primary source of scholarly information for teaching and learning, research and service. Satisfaction with library services has markedly increased during the last five years. Growth in use and satisfaction are a testament to the hard work of library personnel and their creativity in designing services that are user-oriented and effective. During the last five years, more than 10 major new library services have been created. Library personnel have worked hard to design these services for local needs, present them in an understandable way, and train the NMSU community to use them. The results of their efforts and the success of the users are measured in this survey. One of the most well received new services is Pegasus, the new faculty document delivery service, which is used by 56.3 percent of faculty and receives a satisfaction rating of 4.5 on a 5.0 Likert scale. Use of traditional printed collections constitutes the bulk of library use. The most heavily used library collection is periodicals (84.7 percent), followed by books (73.6 percent) and microforms (63.9 percent). Most users (78.5 percent) find materials through OLE, the online library catalog. Satisfaction with collections is lower than satisfaction with services. Satisfaction with periodicals is the lowest of any item in the survey. However, most researchers consider periodical satisfaction at 3.75 as acceptable or good. Public services are also heavily used, with almost 80 percent reporting using reference services the last time they had a paper or project. The current periodicals reading room is used 75.1 percent of the time, reserve 49.4 percent and circulation 46.6 percent. Satisfaction with these services is high. Other collections serve those with specialized research needs. Government Documents is used by 37.4 percent of users. Special collections is consulted by 11.8 percent of users and archives by 9.5 percent of users. The last two areas are probably under-represented because of renovation activities taking place at the time of this study. Improvement in library facilities is reflected in increased satisfaction between 1991 and 1996. Some 71.8 percent of users report using seating. Satisfaction on this item has jumped from 2.71 to 4.24, a result of the construction of New Library and Branson library renovation. The library's electronic services also attracts users. The library homepage was used by 22.9 percent of users for their last paper or project. CD-Roms were used by 37.6 percent. Some 31.0 percent of faculty reported using current awareness services Data on library use and satisfaction reflects a general trend in research libraries with people using a broader array of information and technologies to meet their scholarly information needs. The data also indicates that most people continue to look to libraries to organize and provide access to reliable scholarly information, for guidance in identifying, obtaining and evaluating needed information. As a result, the NMSU library will need to: provide new sources and technologies as they are developed; identify the best possible mix of services for New Mexico State University; organize access to information; guide users; and regularly evaluate our services and priorities. Readers who would like additional information on this study are welcome to contact Charles Townley at 646-1508 or ctownley@lib.nmsu.edu. Used Satisfied % Yes (Means*) Book Collection 73.6 3.82 Periodical Collection 84.7 3.74 Reference Collection 65.1 3.94 Microform Collection 63.9 3.91 Special Collection 11.8 3.96 Archives 9.5 4.34 Gov't Documents 37.4 4.04 Current Periodicals 75.1 3.96 Seating 71.8 4.24 Reference 79.2 4.37 Email Reference 18.7 4.25 CD-ROM 37.6 4.17 Circulation 46.6 4.26 Electronic Renewal 15.5 4.51 Videotape 8.5 4.49 Reserve 49.4 4.34 Interlibrary Loan 35.6 4.17 OLE 78.5 4.08 Library Gopher 33.9 4.01 Library Homepage 22.9 3.95 Current Awareness** 31.0 4.36 Library Instruction 28.4 4.18 Document Delivery** 56.3 4.52 First Search 5.8 4.16 * 5.0 Likert Scale where 5 is the highest. **This service is provided to faculty only.

New Web Pages for Bindery and Special Handling Items

by Myra Brown, Library Technician II myra@lib.nmsu.edu and Noemy Melendez, Library Technician I nomelend@lib.nmsu.edu The Post-Cataloging unit of the NMSU library is pleased to unveil two new Web pages. These web sites are specifically designed to provide faster, easier access to staff and materials in the Technical Services Department. The Special Handling Web Page greatly reduces barriers between patrons and materials. All patrons and Library staff can directly request materials that are listed as being located at "Tech.Svcs." in Ole (the library's online catalog). This is a time-saving alternative for both the user and library personnel. A patron at a remote location can conveniently send requests directly through the Special Handling Web page from their personal computer. Obstacles to prompt access are greatly minimized. Still under improvement (although accessible), the Bindery Question Page provides a web site where questions about bindery functions, including graduate student questions about theses and dissertations, can be addressed. The page is designed without restrictions on the user's possible questions and encourages the submitting of open-ended questions and use of e-mail. The Special Handling Page site has been received with enthusiasm and e-mail requests for specially handled books are frequent. Check out these two Web sites and let us know what you think. We welcome your comments. Special Handling Form: http://lib.nmsu.edu/forms/special.html Bindery Question Page: http://lib.nmsu.edu/forms/bindery.html

Risk-Taking & Decision-Making: The van Reenen Workshop

Laural Adams, Reference Librarian Risk taking and decision-making spur discovery, creativity, and innovation in our personal and professional lives and are essential for fulfillment. They are necessarily related: one cannot take a risk without first deciding to do so. For those working in libraries, one of the greatest tasks asked of us is to risk responding to and participating in the constant technological change we now witness in the information sector. NMSU has adopted many information technologies sooner than its peer institutions, and we continue to prepare ourselves to meet the demands of change and innovation in our field. To meet the challenge, the Library invited Johann van Reenen to give a seminar in risk-taking on February 28th, 1997. Van Reenen is currently the director of the Centennial Science & Engineering Library, University of New Mexico. Originally from South Africa, he has worked in British Columbia and has a background in health administration. Van Reenen's perspective as a relative newcomer to the field of Librarianship and his capacity to speak frankly about the tendencies and limitations within the profession contributed to a seminar that was both insightful and provocative. The session began with an exercise in imagination. Participants pictured themselves on a trapeze, readying to leap into the air without a net. They were asked to trust that they would reach the extended arm of an imaginary partner. "This," van Reenen said, "is what it feels like to take a risk." By rehearsing the scenario or a similar one, we can increase our familiarity with the feeling of risk and reduce our discomfort with it. In time, we can learn to respond more deliberately and with more self-assurance. Another way to reduce the anxiety that accompanies risk-taking is to imagine the worst thing that could happen, then imagine confronting the consequences. Visualizing a possible job loss and the steps for contending with such a situation, for instance, can greatly reduce the degree of uncertainty and can make taking risks at work less threatening. "In fact, risk-taking and decision-making are powerful antidotes to anxiety," van Reenen said. They are empowering because the act of making a choice provides us with a feeling of self-efficacy. When we do something, we are less focused on and anxious about controlling our circumstances. Van Reenen argued the virtues of risk-taking by provoking us to consider that our lives could never be better if we chose not to risk. "Our lives may not get worse," he said, "but the likelihood is that they will. If you are dissatisfied with your job now, it will probably be worse next year if you do nothing. If you fear technology and change today, you can be certain there will be more to fear tomorrow." Van Reenen noted that exercising one's capacity to take risks is much like exercising ones' muscles. Without use, the abilities atrophy. The biggest barrier to risk- taking is the fear of conflict. Organizations can overcome this barrier, he said, by conducting regular workshops in conflict resolution and communication. Other inhibitors include the fear of failure and the fear of uncertainty. As van Reenen points out, the irony is that even when we strive for complete security in our lives, the moment we attain it, we become insecure about losing it. When assessing the tradeoff between risk taking and security, van Reenen prompted participants to evaluate their motives for opting for security over risk, then to compare the benefits of such security to its costs. For instance, to some, security's appeal is a dependable and regular environment. The trade-offs, however, are inertia and boredom. Organizations trying to cultivate an atmosphere of risk-taking must recognize and support employees' calculated risk-taking initiatives, regardless of the success or failure of their ventures. Rewarding the behavior, not the outcome, can reduce the fear of trying something new. Additionally, smart organizations make the most of the conditions under which people are motivated to change. Common motivators include the need to address a crisis in one's circumstances; the desire to follow a charismatic leader; and the desire to choose one's destiny. The last, van Reenen said, is the most powerful motivator and impels the greatest commitment toward change efforts. He noted that, even though organizations are occupied by people with many different values and goals, change initiatives require a strong, singular vision for guiding day-to-day decisions. In order to foster a shared set of guiding values and principles, it is essential that an organization's leadership clearly communicate a potent vision. The most successful change efforts are lead by risk-takers who are tolerant of bureaucratic constraints but driven to find ways to work around roadblocks. They also acknowledge that taking a risk means accepting that one is accountable for one's actions and they are not debilitated by this reality. They confront the fear of failure directly. It is the times of turbulence, notes Van Reenen, that offer the opportunity for greatness. This requires the courage to step out ahead, to envision the possibilities, and to follow through with sound actions. The caveat, van Reenen noted, is not to take high risks during severe crises. For instance, if a firm has laid off a third of its employees on a given day, then this is not the day to try rallying the remaining employees to adopt a new total quality approach. Van Reenen offered some rules of thumb for determining when conditions are right for taking risks: "never risk more than you can afford to lose; don't risk a lot for a little; and consider the odds and your own intuition." Additionally, he proposed that risks should be taken under the least embarrassing conditions for others involved, that it should always be done without 'name calling', and that risk-takers should never corner people, especially those in authority. Some of the pitfalls to watch out for include: doing too much too soon; striving for perfection instead of results, and focusing too closely on details. When opponents of change argue that initiatives have already been tried and failed, he advised risk-takers to note the value of such experience and to solicit in detail past conditions so that history is not repeated. Additioanlly, proponents of change should ask resistant parties to "show cause" for their opposition. To integrate a pattern of risk-taking into one's personal or professional life, van Reenen recommends devising detailed action plans. Do not start new initiatives, he said, without being very clear what activities, behaviors, etc. you are going to stop. Van Reenen reminded participants that education is always the first step towards change and that we must educate ourselves and others thoroughly in the facets of the risks/changes under consideration. Also, he advised living with dreams and cultivating them in others, celebrating risk-taking, learning to be assertive but not aggressive; and holding firmly to a set of core values when choosing which risks are worthwhile. Van Reenen's advice to those that, even after his suggestions, find they are still unable to take risks is to provide support to those that do. The difficulties of "stepping out" alone are more bearable when supported by one's colleagues. Van Reenen also recommended that employees find a small group of colleagues to meet regularly to discuss the risks they are contemplating and provide feedback and support to each other. This reduces the sense of isolation and makes people feel more secure in their ventures. Finally, the world will inevitably continue to change at a faster and faster pace. If we are unable to make decisions and take risks, we have essentially chosen to react to our environment rather than act within it. Under these conditions, we will most certainly be left behind while those more capable of risk-taking explore the opportunities in an ever- unfolding set of new circumstances.

Government Documents: A Cost-Effective Collection

Jeanette C. Smith, Head, Government Documents/Codes and Standards, jcsmith@lib.nmsu.edu Wouldn't it be nice to have a library that receives thousands of current items every year without paying a cent to acquire them? It's here, in the "library within a library," the Government Documents Unit of the NMSU Library, which receives its collection of U.S. federal publications at no charge from the world's largest publishing house, the Government Printing Office. A member of the Federal Depository Library Program (FDLP) since March 19, 1907, the NMSU Library celebrated its 90th anniversary as a depository this spring. The library is eligible for membership in the FDLP because of NMSU's land-grant university status. The average cost of a GPO title is $11.00. By the end of FY 1995-1996, the library's U.S. documents collection totaled 835,720 physical pieces and 459,604 titles in paper, microfiche, and other physical formats. At an average cost of $11.00 per title, the current value of the collection is at least $5,055,644.00. Because most GPO publications go out of print very quickly, virtually all of the collection is irreplaceable. In FY 1995- 1996, 7,809 titles (30,215 pieces) were added to the collection for a one-year added value of $85,899. Add to these physical formats the increasing amount of electronic government information, and it becomes apparent that the depository program is a bargain. Many electronic files usually available through subscription only, such as Stat- USA, are available free through depository libraries. From yesterday's Congressional bills on the Internet to agricultural statistics to historical nineteenth century primary source material, the Documents collection has something to offer everyone. Visit us in person on the second floor of Branson Library, call us at 646-3737, e-mail us at govdocs@lib.nmsu.edu, or visit our home page at http://lib.nmsu.edu/resources/govdocs/doccont.html.

Library to Lose Ground with Peers

Charles T. Townley, Dean, University Library ctownley@lib.nmsu.edu The New Mexico State University Library currently ranks 13th out of the 17 Commission on Higher Education-assigned peer institution libraries on the key support indicators of 1996-97 library expenditures per student and percent of the Instruction and General (I&G) budget going to the library. NMSU provides $438 per student compared to a median of $468 among the 17, mostly western, land-grant institutions. The University of New Mexico General Libraries spends $771 per student. With reductions in expenditures mandated by the exhaustion of general obligation bond funds and reductions in staff resulting from position review, the library expects to spend $409 per student next year. This will lower our rank to 15th out 17 peers if other budgets remain constant. In general, library budgets have increased every year since 1945. The figures for 1996 reflect gains in library support achieved in recent years at New Mexico State University. As recently as 1992, the NMSU Library ranked 17th out of 17 institutions in terms its expenditure per student and 15th in terms of percentage of I&G budget. These increased expenditures, along with heroic efforts by the staff, have allowed the library to improve its performance. We have moved from 16th to 12th in terms of circulation per student. We have moved from 8th to 4th in terms of gate count per student. We have increased our ranking in serials per student from 15th to 14th. Anticipated changes for 1997-98 resulting from exhaustion of bond funds and personnel reductions will cause the library to lose most of the recent gains compared with peers. We will drop to 15th and 16th in terms of expenditure per student and percent of I&G expended for the library. We will drop to 15th in terms of volumes added per student, 17th in terms of periodicals per student and 12th in terms of students per staff. These reduced resources will affect our performance as well. We expect to fall to 14th in terms of circulation per student, 7th in terms of weekly gatecount, 13th in terms of reference questions. Only in interlibrary loan and document delivery do we expect to grow. While the NMSU Library has been able to buy more periodicals, books, and electronic materials than expenditures might suggest, the collection remains comparatively small in terms of the number of students being served. The Faculty Senate Library Committee and the Collection Management Advisory Committee are working with the administration of the library and the university to identify additional funds for library materials and services in the coming year. But, without significant additional permanent support, the amount of scholarly information available at New Mexico State University, both inside and outside the library, will continue to lag behind our peers. The University Library appreciates the support it has received from the university and state administrations. In the coming year, the University Library will work with administration to share information about scholarly information needs and how they can be met. Initiatives will include: * An effort to revise the state-wide formula budget for academic libraries. The existing state formula does not take the cost of periodicals or foreign materials into account. As a result, the formula generates less than half of what is needed to support reasonable access to scholarly information. * Revising our organizational goals and structure to address new strategic plans on the part of the library and the university. * Proposing a systematic approach to scholarly information at New Mexico State University. Commission on Higher Education Peer Institutions 1996 Integrated Postsecondary Education Data System Library Summary Anticipated Anticipated 1996-97 Rank 1997-98 Rank RESOURCE RATIOS Expenditure/Student $437.75 13/17 $408.52 15/17 % I&G Spent on Library 2.48 13/17 2.31 16/17 STUDENT RATIOS Volumes/Student 80.77 13/17 83.06 13/17 Volumes Added/Student 2.29 10/17 1.67 15/17 Periodicals/Student .62 14/17 .45 17/17 Student/Staff FTE 141.21 10/17 144.57 12/17 OUTCOMES RATIOS Circulation/Student 20.76 12/17 18.62 14/17 Weekly Gate Count/Student 2.14 4/17 1.81 7/17 Weekly Reference 0.12 10/17 0.105 13/17 Questions/Student Interlibrary Loan/Student 1.67 1/17 2.16 1/17

Communications Decency Act Reaches Supreme Court

M. Marlo Brown, Reference Librarian marlo@lib.nmsu.edu The Communications Decency Act, part of the Telecommunications Act of 1996, made it unlawful for a person to make "indecent" materials available to minors over the Internet. A person breaking the law could face up to two years in prison and a fine of $250,000. Almost immediately after passing, the law was opposed in a suit by the American Civil Liberties Union and blocked by a federal judge in Philadelphia. A federal three-judge panel later ruled that the law is unconstitutional in its restrictions on free speech. On March 19th of this year, the case, now known as Reno v. ACLU, was appealed in front of the U.S. Supreme Court by Seth Waxman, a lawyer with the Justice Department. Bruce Ennis, an attorney for the American Library Association, argued the case for the ACLU. A decision by the court is expected this summer. If found to be constitutional, the law will still be difficult to enforce, due to the vague nature of its language and the fact that about 40% of material on the Internet originates from outside the United States. Computer system administrators fearful of stiff penalties may have to severely restrict Internet access in an attempt to comply with the law. On the other hand, some of the justices' questions showed an appreciation for the technical issues involved, and a ruling against the law would send a message to legislators, educators, and parents that the Internet is a unique medium which cannot be restricted in the same manner that television, radio, and newspapers are. More information on the CDA can be obtained on the Internet from: The American Library Association http://www.ala.org WIRED Magazine http://www.netizen.com/netizen/97/12/index0a.html The Electronic Frontier Foundation http://www.eff.org/pub/Censorship/HTML/hot.html#cda Full transcripts of the hearing are available at: http://www.aclu.org/issues/cyber/trial/sctran.html
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