NEW MEXICO STATE UNIVERSITY LIBRARY
2004-2005 Committee Book

Library Advisory Boards
      Technical Services Advisory Committee (TSAC)

Library Committees
      Budget Committee
      Department Heads Group
      Management Group
      Personnel Search Committees
      Promotion and Tenure Committee
      Social Activities Committee Executive Board (SAC)

Library Faculty Assigned as Liaisons to Academic Departments

Library Task Forces
      Library Task Force to Revise the Library's Promotion and Tenure Document

University Committees with Official Library Representational Membership

Committees Outside the Library
      Representation by or Relating to New Mexico State University Library
             (including designated organizational representatives)


Library Advisory Boards

TECHNICAL SERVICES ADVISORY COMMITTEE (TSAC)
Purpose: To provide a forum for the discussion of workflow and procedural issues between Technical Services and the other departments in the University Library.
Membership:

Name	Title/Term
Ellen Bosman	Department Head, Technical Services, Position Appointment
Susan Beck	Collection Development Librarian, Position Appointment
Joe Becker	Faculty, Technical Services, Position Appointment
Carol Boyse	Systems, Position Appointment
Kirsten Clark	Government Documents Librarian, Position Appointment
Larry Creider	Faculty, Technical Services, Position Appointment
Maura Kenny	Archives & Special Collections, Position Appointment
Norice Lee	Access Services, Position Appointment
Gary Mayhood	Faculty, Technical Services, Position Appointment
Cindy Pierard	Reference & Research, Position Appointment

Library Committees

BUDGET COMMITTEE
Purpose: Advise the Dean of the Library on library fiscal planning.
Membership:

Name	Title/Term
Elizabeth Titus	Dean, Position Appointment
Cheryl Wilson	Associate Dean, Position Appointment
Larry Creider	Faculty Senate Representative, Position Appointment (Term expires May 2004)
Barbara Hart	Library Business Manager, Position Appointment

DEPARTMENT HEADS GROUP
Purpose: To advise and make recommendations to the Dean on library operational and management issues, the development of library policies, and short-term and long-term library planning.
Membership:

Name	Title/Term
Elizabeth Titus	Dean, Position Appointment
Cheryl Wilson	Associate Dean, Position Appointment
Ellen Bosman	Department Head, Technical Services, Position Appointment
Carol Boyse	Department Head, Systems, Position Appointment
Steve Hussman	Department Head, Archives & Special Collections, Position Appointment
Norice Lee	Department Head, Access Services, Position Appointment
Cindy Pierard	Department Head, Reference & Research Services, Position Appointment

MANAGEMENT GROUP
Purpose: To advise and make recommendations to the Dean of the Library on library-wide issues.
Membership:

Name	Title/Term
Elizabeth Titus	Dean, Position Appointment
Cheryl Wilson	Associate Dean, Position Appointment
Ellen Bosman	Department Head, Technical Services, Position Appointment
Carol Boyse	Department Head, Systems, Position Appointment
Lesley Heiser	Library Development Officer, Position Appointment
Steve Hussman	Department Head, Archives & Special Collections, Position Appointment
Norice Lee	Department Head, Access Services, Position Appointment
Cindy Pierard	Department Head, Reference & Research Services, Position Appointment
Jeanette Smith	Library Grants/University Relations Officer, Position Appointment

PERSONNEL SEARCH COMMITTEES
Membership: Varies with the search being conducted.

PROMOTION AND TENURE COMMITTEE (COLLEGE)
Purpose:To review the department head's recommendations concerning tenure and/or promotion. The College Promotion and Tenure Committee will then submit in writing its recommendations on each candidate to the Dean.
Membership:Elected eligible members of the regular library faculty who do not hold administrative appointments

Name	Title/Term
Susan Beck	term expires May 2006
Larry Creider	term expires May 2007
Molly Molloy	term expires May 2007
Jeanette Smith	Vice Chair (term expires May 2007)
Cindy Watkins	Chair (term expires May 2006)

College Promotion and Tenure Committee
"The tenured and tenure-track faculty from each college will elect the members  of the College Promotion and Tenure Committee. The composition of the College Promotion and Tenure Committee may vary from college to college, but in no case will consist of fewer than five tenured faculty members. College guidelines will be followed in cases where there are inadequate numbers of tenured and senior faculty to constitute a college committee for the purpose of promotion and tenure recommendations. Department heads will not serve on the College Promotion and Tenure Committee, nor will committee members serve on reviews of faculty members from their own departments. In cases of promotion, members must hold ranks equal to or higher than the rank to which the candidate is to be promoted. The college dean and department heads may appear before the College Promotion and Tenure Committee to present information; however, the college dean and department heads will not be present during College Promotion and Tenure Committee deliberations and voting. These College Promotion and Tenure Committee procedures apply to the University Library and to A lamogordo, Carlsbad, and Grants Branch Campus Community Colleges (all of which use only one Promotion and Tenure Committee), with the following exception: Promotion and Tenure Committee members may serve on the committee and review faculty members in their own departments."
(NMSU Policy Manual Section 5.9)

SOCIAL ACTIVITIES COMMITTEE EXECUTIVE BOARD (SAC)
Purpose: The Social Activities Committee (SAC) is a volunteer employees organization which sponsors social activities for the library staff; sends acknowledgments for birthdays, illnesses, deaths, etc. of library employees; and establishes guidelines on the use of staff lounge areas.
Membership: Five representatives from classified staff and two representatives from the faculty/ professional staff. (2-year staggered terms)

Name	Title/Term
Kirsten Clark	Chair (term expires Fall 2006)
Mavis Johnson	Events Coordinator (term expires Fall 2006)
Maura Kenny	Historian/Buildings Officer (term expires Fall 2006)
Esther Ramirez	Treasurer (term expires Fall 2005)
Linda Shadd	Secretary (term expires Fall 2006)
Vacancies in:       6th and 7th Positions

Library Task Forces

LIBRARY TASK FORCE TO REVISE THE LIBRARY'S PROMOTION AND TENURE DOCUMENT
Purpose: The Task Force is charged by February 15, 2004 to review and forward recommendations to the Dean of the Library on revisions or changes to the New Mexico State University Library Promotion and Tenure Document, September 1999 (NMSULPTD) and the New Mexico State University Policy Manual (NMSUPM), March 22, 2002 as they relate to the library.

     The Task Force is further charged to do the following:

1.      Encourage broad library faculty participation in the process.
2.      Provide a variety of venues for library faculty to share their views and discuss recommendations,
        e.g., open forums, written comments, etc.
3.      Make recommendations on criteria for promotion and tenure which clearly delineate the expectations
        for each rank, provide meaningful guidance to library faculty, and have the support of at least a majority
        of the library faculty.
4.      Recommend new language or language revisions, as needed, to clarify and or state procedures or
        processes pertaining to recusals, confidentiality, procedural variances in library practices from those as
        specified in the NMSUPM, requests for deadline extensions, and other issues as identified in the
        revision process.
5.      Simplify the language in the library's promotion and tenure document and make the language
        consistent with the language in the NMSUPM.
6.      Recommend new language or language revisions, as needed, in the library's promotion and tenure
        document to make it procedurally in compliance with the NMSUPM.

             Steering Committee (Position Appointments)

Name	Title/Term
Elizabeth Titus	Dean of the Library and Chair
Cindy Pierard	Department Head Representative
Molly Molloy	Chair, Library Promotion and Tenure Committee
Larry Creider	Faculty Senate Representative (Term expires May 2004)
Kate Manuel	Elected Library Faculty Representative

             Sub-Committees:
             Sub-Committee on Review of Promotion and Tenure Criteria by Rank - Joe Becker,
             Steve Hussman, Molly Molloy, Angela Murrell, Jeanette Smith, Cindy Watkins
             Sub-Committee on Review of Document Compliance - Susan Beck, Kirsten Clark,
             Mardi Mahaffy, Kate Manuel, Cheryl Wilson
             Sub-Committee on Review of Procedures/Process - Ellen Bosman, Janice Hylen,
             Maura Kenny, Tim McKimmie, Sylvia Ortiz
             Sub-Committee on Writing and Editing of Revised Document (includes language
             consistency, simplification of wording, and editing) - Martha Andrews, Carol Boyse,
             Gary Mayhood, Susan Metcalf
             Sub-Committee on Indexing to Document - Jeanette Smith
            *Other Sub-Committees may be formed as needed.

University Committees with Official Library Representational Membership

For more specific information on Committees of the University please consult the most recent New Mexico State University Councils and Committees publication.

Committee	Representative
Academic Deans Council	Dean of the Library
Administrative Council	Dean of the Library
Advisory Task Force on Energy Conservation	Associate Dean of the Library
Associate Deans Academic Council	Associate Dean of the Library
Campus Planning Committee	Associate Dean of the Library, Dean's appointment
Campus Webmasters Group	Holly Reynolds, Dean's appointment
Council of Research Centers (CORC)	Dean of the Library, ex-officio
Faculty Senate	Dean of the Library, ex-officio
Faculty Senate-elected faculty representative	Larry Creider (May 2007)
Faculty Senate Library Committee	Janice Hylen (2005); Dean of the Library, ex-officio
Faculty Senate Technology Committee	Cindy Watkins
General Education Assessment Committee	Susan Beck, Dean's appointment
General Education Task Force	Susan Beck, Kate Manuel
Graduate Council	Dean of the Library, ex-officio
Information & Communication Technology Advisory Committee (ICT)	Dean of the Library
Library Development Officers Group	Lesley Heiser, Position Appointment
Outcomes Assessment I	Kate Manuel
Outcomes Assessment II	Norice Lee, Dean's Appointment
Provost's Council	Dean of the Library
Southwest and Border Cultures Institute
Advisory Board	Dean of the Library
Administrative Council	Jeanette Smith, Dean's appointment
University Communicators Group (University Communications)	Jeanette Smith, Position appointment
University Research Committee	Dean of the Library, ex-officio
Web Content Management System Committee	Carol Boyse, Dean's appointment

Committees Outside the Library: Representation by or relating to New Mexico State University Library (including designated organizational representatives by Dean of the Library)

Committee	Representative
Alliance for Innovation in Science and Technology Information (AISTI)	Dean of the Library
Amigos	Dean of the Library
Association of Academic Research Libraries of New Mexico	Dean of the Library
- Cooperative Collection Development Sub-Committee	Susan Beck, Joe Becker
- Inter-Library Loan Sub-Committee	Norice Lee
- Systems Sub-Committee	Carol Boyse
Border Health Information and Education Network (BIEN!)	Norice Lee, Sylvia Ortiz, Jeanette Smith, ex-officio
Midwest Organization of Libraries for Latin American Studies (MOLLAS)	Molly Molloy
National Science Foundation. EpsCor ScienceInformation Group (ESIG)	Dean of the Library
New Mexico Consortium of Academic Libraries	Dean of the Library
New Mexico Digitization Collaborative	Associate Dean of the Library
National Information Standards Organization (NISO)	Dean of the Library
U.S. Agricultural Information Network (USAIN-AGNIC )	Dean of the Library, Tim McKimmie (alternate)
Voyager	Carol Boyse

Updated Annually after November 1st      

Send comments and questions to: library@lib.nmsu.edu